I would ask parents to keep private and confidential any sensitive information they may accidentally learn about my family, setting or the other children and families attending, unless it is a child protection issue.
I will keep all paper-based records on children and their families securely locked away in a locked filing box. I will not share any information with anyone without your consent, unless there is a child protection concern. I am expected to share information with other childcare providers if your child also attends another setting.
Ofsted may require to view my records at any time.
Parents have the right to inspect all records about their child at any reasonable time.
I record all accidents in an accident book.
I will notify PACEY of all accidents which may result in an insurance claim, e.g. an accident involving a doctor or hospital visit. PACEY will log and acknowledge receipt of the correspondence and forward the information to the company providing my public liability policy to enable a claim number to be allocated.
I will inform Ofsted, the local child protection agency and the Health and Safety Executive of any significant injuries, accidents or deaths as soon as possible.
I record all significant incidents in an incident book and I will share these with parents so that together we can work to resolve any issues.
I keep records relating to individual children on my computer and tablet, so I ask for the parent’s permission. I will store the information securely, in password-protected files, to prevent viewing of the information by others with access to the computer. Backup files will be stored on a memory stick, which I will lock away when not being used.
I record information on a personal computer, and take digital photographs or videos as part of my observations, so have taken the necessary action to register with the Information Commissioners Office (ICO).
I will only share information if it is in a child’s best interests to do so. For example, in a medical emergency we will share medical information with a healthcare professional. If I am worried about a child’s welfare I have a duty of care to follow the Local Safeguarding Children Board procedures and make a referral. Where possible I will discuss concerns with you before making a referral.